Medecins du Monde Recruitment 2022 (6 Positions)

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In this post I will show all candidates for Medecins du Monde Recruitment 2022 the latest job positions, descriptions, eligibility, and how to apply. Medecins du Monde (MdM) is seeking the services of both graduates and experienced job seekers to fill the vacant positions in their organization.

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

1.) Pharmacy Supervisor

Location: Borno

Main Responsibilities
Under the supervision of the Pharmaco, the pharmacy supervisor will be responsible for the following main activities in order to ensure a good pharmacy management at all levels:

Effective Stock Management, Medical Supplies and Analysis:

  • Give technical support to pharmacists and pharmacy assistants in the mission and ensure they anticipate expired drugs, overstock, sleeping stock and pre-ruptures (they identify and take proper actions on all stock indicators).
  • Provide input in the preparation of international medical orders through consumption data, and most recent stock levels.
  • Monitor and analyze stock in the pharmacy in order to avoid ruptures and expired drugs.
  • Ensure prompt update of all stock movements, loans, donations, reception for all drugs, consumables and medical equipment in stock cards and on excels.
  • Report to Pharma Co promptly on unusual consumption patterns and give support as required in securing buffer stock.
  • Ensure that updated stock and consumption records can be provided upon request for any reporting and forecasting.
  • Ensure timely and regular supply of medical commodities to all project sites and health facilities to avoid stock-out and interruption of ongoing activities
  • Ensure timely preparation of supplies to clinics in Maiduguri and Damboa intermediate pharmacy.
  • Coordinate and supervise reception of local and international orders in collaboration with the logistics department and pharmacists and inform the pharmaco and logistics team of any discrepancies or damage.
  • Collaborate with the Pharmaco on destruction of expired items
  • Check and ensure quality of drugs are in line with MDM internal and national regulations during the procurement process.
  • Participates in the development and implementation of drug consumption tools in supported facilities and mobile clinics.
  • Share in advance information on pre-ruptures of essential drugs with Pharmaco for prompt alternate sourcing to ensure continuity of program activities.
  • Ensure overall compilation of consumption data across the mission for all drugs, consumables, medical equipment and kits.
  • Monitor drug consumption and inform Pharmaco in case of unusual consumption.

Warehousing:

  • Ensure an organized and clean pharmacy; the drugs must be tidied, organized in a hygienic and clear way according to MdM rules of classification of drug, allowing easy access to the information.
  • Organize the drugs storage according to international standards (route of administration, alphabetical order of International Non-proprietary Name, FEFO principle, clear labeling with INN + dosage + pharmaceutical form + expiry date) and donor
  • Organize and ensure weekly cleaning of the central pharmacy.
  • Ensure twice a day temperature monitoring of the pharmacy and all refrigerators containing medications or any cold chain products and record it on the follow up sheet; keeping all stock under controlled temperature.
  • Organize drugs, medical supplies and equipment for easy identification, inventory, and distribution (efficient stock movement).
  • Ensure all boxes and items in stock are properly identified and registered in stock cards and excel.
  • Report immediately any deviation from the expected temperature ranges to logistics, enquire the reasons of the dysfunctions and propose possible solutions.
  • Ensure proper storage occurs in the central pharmacy and across the clinics, security and pest control protocols for medical warehousing is observed and respected at all times.
  • Ensure all expired drugs and items are retrieved from the stock both in the central pharmacy and MdM clinics.
  • Conduct regular check on respect for GDPs: the layout of the warehouse, storage, product arrangement, reception, distribution and transport.
  • Ensure that appropriate storage and handling occurs across MdM clinics.

Reporting:

  • Organize a monthly physical inventory and provide the result to the pharmaco
  • Compile various section of pharmacy monthly analysis and review for onward sharing with the Pharmaco
  • Prepare weekly activities plan with the support of Pharmaco and Dep PhCo.
  • Compile information of inventory and consumption for the monthly analysis.
  • Participate in a pro-active way to MdM internal meetings (medical, security…)
  • Participate to all the relevant trainings organized by MDM
  • Provide a report after each field visit with objectives achieved and recommendation to be followed.
  • Provide first draft of monthly analysis for revision of Pharmaco.
  • Liaise / inform clinician, doctors and midwife about drug availability.

Team Management:

  • Make regular supportive supervision to all health facilities or mobile sites been supported by MdM using the standard checklist and provide technical support to relevant staff on standard practice, make recommendations based on the observed gaps for better programing
  • Provide technical support to pharmacists and pharmacy assistants on the field to ensure smooth implementation of pharmacy activities.
  • Conduct regular field visits to mobile clinics and provide necessary on the job training to pharmacy assistants and other medical staff based on the gap identified.
  • Communicate with and propose the areas for capacity building for medical staff in relation to pharmacy with Health Quality Assurance Technical Advisor.
  • Upon request, organize trainings on drug prescription and rational use of drugs for medical staff.

Preparation for Orders:

  • Participate in analysis of needs, forecasts, calculation of replenishment orders and buffer stocks; initiating timely procurement of medical orders in collaboration with pharmaco.

Others:

  • Establish good relationship with the different stakeholders to have a smooth implementation of MDM project
  • Be flexible in performing his/her duties to ensure good pharmacy management in the mission.
  • Perform other additional duties on request of the Pharmaco
  • Give suggestions to improve the functioning of MDM mobile clinics
  • Contact State Ministry of Health, and other partners as delegated by pharmaco for efficient supply chain management.

Profile Required

  • Candidates should possess a B.Pharm Degree
  • At least 2 years as professional pharmacist
  • Preferred experience in similar position
  • Strong sense of organization and attention to details.
  • Capacity to work in a team and maintain individual work load.
  • Strong work ethic: punctuality, responsibility and flexibility.
  • High level of motivation.
  • Good communication
  • Languages (spoken and written): English, Hausa
  • Microsoft office-Excel and word.

Method of Application
Interested and qualified candidates should send their CV and Cover Letters in a single attachment to: re*****************@me*************.net using “Pharmacy Supervisor” as the subject of the email.

Note

  • Email without the subject matter will not be treated.
  • Female candidates are strongly encouraged to apply.

2.) MHPSS Counselor

Location: Borno

Eligibility Criteria
Essential:

  • Degree or HND in Psychology, Counselling, Social Works, Psychiatric Nursing, or related field from a recognized institution
  • 1 – 2 years of professional experiences in relevant field (clinical psychology, educational psychology, Psychiatric Nursing, or other related field)
  • Strong communication and facilitation skills
  • Experience working in humanitarian sector is an asset – specifically in MHPSS programs
  • Good knowledge of counseling and community mobilization methods and tools
  • Good spoken and written English
  • Good spoken and written Hausa , with at least one other local language: Kanuri and Marghi, Shuwa, Fulani,
  • Willingness to work long hours and weekends when necessary
  • Good computer skills (Microsoft word, Power Point and Excel).
  • Proactive and ability to work with multicultural team would be highly appreciated
  • Be committed to MdM’s values as an organization and motivated by its non-statutory, Not For Profit model.

Desirable:

  • Experience in supporting medical team and community based organizations
  • Experience working with survivors of trauma, including GBV
  • Working in emergency and development project
  • Exposure to research.
  • Good knowledge of Borno state.

Application Closing Date
10th November, 2022.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter in a single attachment to: re*****************@me*************.net using the Job Title as the subject of the email.

3.) Programme Coordinator

Location: Borno

Activities Description
Context analysis and needs assessment/mapping in cooperation with the general coordinator:

  • In collaboration with the medical team, ensure a close monitoring of the humanitarian situation in Nigeria
  • Responsible for the overall supervision of the Health and Nutrition Projects implemented on a mission level
  • Inform on a timely basis the general coordinator about any specific situation/onset which could lead to an MdM response or adjustment of the operational approach
  • Provide monthly updates on the humanitarian situation and cross-check information shared by different sources
  • Be proactive in suggesting new assessments, exploration of new potential areas for intervention and new programmatic developments to adjust program portfolio to existing needs
  • In case of deterioration of the humanitarian & epidemiological situation (mainly linked to new displacement of population or epidemics outbreak), coordinate the organization of ad-hoc needs assessment as well as the deployment of the MdM Team
  • Support the GenCo in developing and rolling out the mission strategy based on needs analysis, actors mapping, gap analysis and understanding of MdM programmatic added value and mandate
  • Contribute to redacting and updating the country policy paper
  • Lead the development of a transitional strategy to shift from MdM run clinics to the support of public health sector and facilities in Borno

Coordination of the MdM program implemented in Nigeria:

  • Continuously assess the humanitarian situation, share propositions of needs assessments or/and propositions of adjustment of the program to the general coordinator
  • In close collaboration with the general coordinator, her/his team and HQ counterparts, lead the development of the general strategy on MdM medical activities
  • Make sure the different components of the program are consistent and perfectly integrated and in link with population needs
  • Support the team in the identification of partners, development of healthy partnerships, as well as capacity building
  • Ensure that the implementation of the program is in line with MdM commitments (contracts with donors), inform the general coordinator of any specific difficulties
  • Support the pharma team for availability of quality drugs
  • Ensure proper implementation of programs and their follow-up in different aspects (logistical / procurement, administrative, human resources, finance, medical, donors)
  • Ensure accurate budget control and overall responsibility for financial management of the program
  • Monitor expenditures and budget compliance on a regular basis, report any concerns to the general coordinator and develop plans to mitigate any under or over expenditure at project level
  • Ensure regular communications are maintained between the different staff and departments involved in the program

Grant Management:

  • Ensure the identification of funding opportunities through donor watch in Nigeria.
  • Participate in grants officer recruitment and supervise her/him when she/he is recruited
  • Ensure the coherence between mission’s strategy and funding opportunities identified by the Grants Officer
  • Coordinate the writing of programmatic sections on donor proposals (ensuring it’s coherent with mission’s strategy), collaborating with the program field team and the Grants Officer
  • Ensure the quality of program sections in donors’ reports and coordinate exchanges with HQ Health Advisor/HQ Technical Advisor
  • Ensure smooth communication and collaboration with partners when included in consortium
  • Take part of negotiation and discussion related to programmatic decisions with donors
  • Ensure smooth communication and collaboration with partners when included in consortium.
  • Support the regular update of donor mapping informed by the ambitions and outcomes articulated in the MDM Country Strategy.
  • Lead the identifying and appraisal of new funding opportunities.

Staff Management:

  • Ensure the recruitment of the team and develop a positive management
  • Develop individual action plans for the team under your management and carry out appraisals as per MdM standard requirements and procedures
  • Support team members professionally, monitor and support stress management
  • Pilot the nationalization process of key staffs and develop a culture of empowerment
  • Ensure and respect communication lines of the organizational chart and among the program team are respected
  • Support the development of a training plan for the program team and build the program team capacity

Monitoring and reporting:

  • In collaboration with the MEAL Advisor, ensure that SMART indicators are defined and collected for all reference projects
  • Make sure that all needed data of the program are well collected on a monthly basis and integrated in MdM monitoring tool
  • Provide technical support and guidance to the MEAL advisor regarding program integration
  • Ensure that a clear and solid M&E framework is in place at mission level, with regular surveys and a robust complaint & response mechanism
  • Contribute to the organization of external evaluation when requested
  • Contribute to the preparation of the monthly MdM situation report
  • Participate in the writing of donor’s activity reports and proposals

Meetings, coordination, and representation:

  • Organize, on a regular basis, coordination meetings with the program team and ensure definition of clear action plans
  • Actively participate in MdM coordination meetings and other ad hoc meetings decided by the general coordinator
  • Make sure that MdM program team participates in relevant humanitarian coordination meetings (OCHA, clusters, pharma…)
  • Proactively lead on external coordination with other health actors, (MoH, INGOs and UN agencies); actively build relations and establish information sharing channels to ensure MdM is well placed within the health response in Borno
  • Make sure that communities understand MdM intervention, as well as their inclusion in the development of MdM strategy in Borno, and make sure that accountability mechanisms are in place
  • Develop constructive collaboration with authorities, such as Ministry of Health and the State Emergency Management Agency
  • Work in close collaboration with SMoH and other relevant local health authorities for smooth transition of MdM clinics to identified SMoH run public health facilities

Essential Qualification

  • Medical or Public Health background
  • At least 5 years of experience with a similar position
  • Experience with an international NGO working in emergency contexts, managing programmes within the health sector
  • Previous experience of project planning, budget holding, proposal and report writing
  • Multi-sectoral or multi-grants programming management
  • Experience/knowledge of the region is an asset
  • Previous experience in supporting public health facilities and dealing with health authorities is a strong asset

Other Qualification
Technical/Managerial:

  • Plan, manage and adapt a project, including in emergencies
  • Knowledge and understanding of project management tools (Logical framework analysis, project cycle management, objectives, and indicators etc.)
  • Ability to have a global overview of a program (not only on medical plan) and develop a strategic plan
  • Analyse and summarize the issues and challenges in the region
  • Analyse the context and the consequences of an intervention, assess the risks and constraints, and identify priorities
  • Understand and analyse the public health system, health context, health problems and data
  • Create and choose appropriate indicators for the project
  • Manage and follow a program budget
  • Strong leadership skills and a supportive management style (experience managing national and expatriate staff)
  • Proven ability to problem solving and lead teams through very challenging situations

Soft Skills:

  • Good writing and communication skills
  • Diplomacy and capacity to develop and maintain a strong relation with key stakeholders
  • Ability to take quick decisions according to the context in coordination with the team
  • Reactivity, anticipation, and adaptability
  • Capacity to take initiatives
  • Excellent Organizational skills
  • Ability to manage priorities effectively
  • Ability to pro-actively build relations with other stakeholders
  • Strong commitment to Gender Equality in health service delivery
  • Capacity to work and to live in tense conditions (climate, cultural context, promiscuity, isolation)

Language:

  • English fluency (oral and written)
  • Knowledge in French and/or Hausa is an asset

Application Closing Date
6th November, 2022.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter in one single attachment to: re*****************@me*************.net using “PROGRAMME COORDINATOR” as the subject of the email.

Note: Applications without the correct subject line stated above will not be treated.

4.) Humanitarian Access and Safety Advisor (HASA)

Location: Borno

Essential Qualification

  • University Degree in Social Sciences or other related field; certification in security management course is an asset
  • At least 5 years work experience. .
  • Very good research and analytical skills
  • Proficiency in Microsoft office and Excel is desired
  • Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports, make presentations
  • Full command in writing, reading and speaking of English, Hausa, and Kanuri
  • Good intuition skill is desired
  • Experience of working effectively in complex security environments
  • Experienced and knowledgeable in security/safety-related subjects, threat/risk assessment, strong representation and negotiating skills, security management, networking and personal and organizational security awareness
  • Be proactive in improving skills by keeping up to date with new / latest development in safety and security operations procedures.

Application Closing Date
8th November, 2022.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter in one single attachment to: re*****************@me*************.net using “Humanitarian Access and Safety Advisor (HASA)” as the subject of the email.

Note: Applications without the correct subject line stated above will not be treated.

5.) Field Coordinator

Location: Borno

Requirements
Training & Experience:

  • University Degree in Social or Political Sciences, Social Communication, Health Promotion or related studies
  • A minimum of 5 years work experience.
  • Desirable Degree in Project Management or HR Management
  • Experience with a NGO working, preferably within the health sector.
  • Previous experience of project planning and budget holding; proposal and report writing.
  • Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.).
  • Experience of security management at the field site level.

Soft Skills:

  • Strong leadership skills and a supportive management style (experience managing national and expatriate staff)
  • Diplomacy, negotiation and networking skills
  • Ability to work under a minimum of supervision
  • Willing to live and work in challenging conditions
  • Reactivity, anticipation, adaptability, capacity to take initiatives
  • Strong problem solving and organisational skills in day to day and crisis situations
  • Ability to classify and to manage priorities.

Hard Skills:

  • IT
  • Windows office package (Word, Excel, Outlook)

Languages:

  • English: Fluent (oral and written).
  • Hausa or Arabic or Kanuri is an asset.

Application Closing Date
15th November, 2022.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter in one single attachment to: re*****************@me*************.net using “Field Coordinator Damboa” as the subject of the email.

Note: Applications without the correct subject line stated above will not be treated.

6.) Logistics Manager

Location: Borno

Roles
Supply for the Implementation of the Base and the Program:

  • Ensure the follow-up of the supply for the base and the project: reception of orders, selection of the procedures needed, purchasing, packaging, organizing transport and delivery
  • Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
  • Receive, approve under supervision of the coordination and process requests for quotes and internal order forms
  • Supervise the preparation of purchasing documents and draft the contracts in Coordination with the LogCo and FinCo
  • Select suppliers and negotiate prices, deadlines, and delivery methods
  • Supervise purchasing, ensuring that approval rules and procedures are observed
  • Ensure that purchasing documents are complete and archived in keeping with MDM procedures
  • Regularized all purchases files (signature to have, derogation letter…)
  • Update of price lists and supplier files
  • Update the purchase follow-up tools
  • Implement the risks management SOPs and take diligent measures to ensure potential supply chain risks are prevented and/or reported accordingly.

Vehicle Fleet Management:

  • Negotiate vehicle rental contracts in line with existing framework
  • Supervise the team of drivers, including scheduling in line with MDM HR policies
  • Supervise the planning and execution of maintenance and repair work on mission vehicles
  • Establish vehicle movement schedules
  • Ensure that a complete vehicle breakdown repair kit is available on board all vehicles
  • Ensure that drivers are aware of their obligation to adhere to MDM safety rules and procedures
  • Check that vehicle logbooks and other mandatory or legal document are in place and are used correctly

Equipment & Asset Management:

  • Ensure tagging of all MdM assets is done
  • Ensuring proper repairs and maintenance of equipments and assets
  • Organizing for disposal of obsolete equipments and assets using the recommended procedure
  • Proper record keeping of all organizational equipments and assets.
  • Ensure the equipments and assets register is well maintained and updated
  • Follow up on incident reports for damaged or lost equipment and assets.

Warehouse / Stock Management:

  • Ensuring warehouse security and personnel safety is observed
  • Spot check on all warehouse records i.e., stack cards, ledgers and database are up to date and accurate daily
  • Ensuring the management of contingency/ buffer stocks is well done
  • Ensure warehouse management is done according to established SOPs and train the Warehouse Officers on same.

Compound and Facility Management (Office, Guesthouse, and Health Facilities):

  • Ensuring safety of our staff within the compounds i.e., hazard free working environment
  • Ensure firefighting equipment’s are placed on strategic positions
  • Ensure clear accessibility to all areas of concern within the compounds
  • Ensuring that we have lights, water and other compound necessities all through
  • Conducting random checks within our compounds in the mornings and evenings

IT & Communication:

  • Ensure there is stable and reliable internet by ensuing effective tracking systems of contractual obligations, etc.
  • Support and ensure the rollout and use of VHF communication system
  • Ensure there is proper management of the VHF radios i.e., repair, configuration, use etc.
  • Support in the training of staff on VHF use and communication

Base Maintenance (Guesthouse / Office, Pharmacy):

  • Ensure the regular orders for the guesthouse (food, water, cleaning products…)
  • Ensure the maintenance of the base (electricity, repairs). Depending on the problems, fix it with or without the owner in keeping with provisions of the lease contract
  • Upgrade and develop facilities for the leaving area of the expatriate
  • Supervise the team of guards, including scheduling, in line with MDM HR policies

Construction Activities Management:

  • Monitoring on the construction activities in case of anyone.
  • Reviewing construction progress report.
  • Reviewing certificate of completion
  • Review tenders, BoQs, designs and drawing for construction
  • Follow up to ensure the technical Plan and BoQ are strictly followed

Security:

  • Support the Logistics Coordinator in all aspects of security measures for the mission
  • Attend to security meetings if requested from the Field Coordinator
  • Ensure implementation of the security protocols by the drivers and guards, as well as through procurement procedures and any other areas of work

Team Management:

  • Recruit and monitor the performance of the logistics team through regular appraisals and action plan follow-up
  • Provide technical support to the logistics team and if needed, training sessions
  • Organize regular meetings, briefings and debriefings with the logistics team
  • Assist the Deputy Log Base in maintaining good inter-team communications, engender good team dynamics, and take suitable action when problems occur

Reports:

  • Mission Request Follow up to be shared to Logistics Coordinator
  • Stocks/ inventory reports to be shared to Logistics Coordinator
  • Equipment and Asset reports to be shared to Logistics Coordinator
  • Fleet and generator reports to be shared to Logistics Coordinator
  • Monthly narrative to be shared to Logistics Coordinator

Others:

  • The list of missions is not exhaustive and may be changed to reflect developments and specific needs.

Working Relationship:

  • Hierarchical link: Logistics Coordinator
  • Functional link: Logistics Coordinator
  • Team under his/her direct supervision: The Logistics Officers
  • Team under his / her indirect supervision: The MdM Maiduguri logistics team.

Conditions of the Job:

  • Regular field visits to sites of intervention.

Skills Required
Training & Experience:

  • Degree in Logistic / Supply / Management / Business Administration
  • Qualification from a professional body (eg CIPS, ASCM, IPSCMI etc.)
  • At least 6 years of professional experience in Logistics
  • At least 4 previous experience with an INGO is required
  • Experience in fleet management, supply chain and stock
  • Experience dealing with suppliers and following procurement procedures

Skills:

  • Excellent organizational skills
  • Ability to work quickly, under pressure, with short deadlines
  • Negotiation skills
  • Flexibility, Reactivity, anticipation, and adaptability
  • Respectful and integrity
  • Able to work and live in challenging security context

Hard Skills:

  • IT – Excellent knowledge of Windows environment (word, excel)
  • Languages – English is mandatory (oral and written), and knowledge of country languages such as Hausa, Kanuri, would be an asset.

Application Closing Date
15th November, 2022.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: re*****************@me*************.net using “Logistics Manager” as the subject of the mail

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